Executive Assistant

Overview: 

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership across Gamers Guild. The ideal candidate is an excellent communicator who can anticipate needs, manage competing priorities, and keep complex schedules and projects moving forward. This role requires attention to detail, professionalism, and the ability to handle confidential information with discretion.

Key Responsibilities:

• Manage complex calendars, meetings, appointments, and travel arrangements.

• Coordinate internal and external meetings, including agendas.

• Organize shared drives.

• Note taking for meetings, walk throughs, food tastings.

• Research topics to help guide decisions to the right answers ex. Researching music copyrights, chairs, building maintenance, ect.

• Make executive meeting agendas and add topics to the agenda when asked/sent materials.

• Maintain confidentiality around lease terms, contracts, personnel matters, and other sensitive company information.

• Support planning for internal events and offsite leadership meetings.

• Other various tasks as needed. 

Qualifications:

• Three or more years of experience as an executive assistant or senior administrative professional, ideally supporting a CEO or other senior executive.

• Strong written and verbal communication skills, with the ability to adapt tone across different audiences and business lines.

• Sound judgment and a high level of discretion when handling confidential or sensitive information.

• Proficiency with Microsoft 365, including Outlook and Teams.

• Familiarity with Google Drive, Adobe Acrobat Sign. 

• Strong organizational skills and the ability to manage multiple priorities against a one business day response standard. 

• Comfortable working in a mid sized company with departmental structure across retail, restaurant, and e-commerce. 

Compensation:

48k - 60k  depending on experience.